Volunteer Role Flexibility Disclosure
Please Note:
The responsibilities listed above are general role descriptions to give volunteers an idea of what to expect. However, event needs may change on the day of the event, and we ask all volunteers to remain flexible and willing to assist where needed.
Our team will provide final assignments at required meeting(s) and updates during the volunteer briefing before the event begins.
Your support is invaluable, and we appreciate your willingness to step in wherever needed to make this event a success!
Volunteer with Us!
At Mane Up Memphis Inc., we believe in the power of community and the impact we can make together. Our events are a reflection of our commitment to creating positive change in Memphis.
Volunteers like you are essential to the success of our events. Your contributions in roles such as event setup, registration, guiding attendees, cleanup, and hospitality truly make a difference.
Event Setup Crew
Arrive early to help set up tables, chairs, banners, and decorations Organize materials, registration area, and food stations Assist with setting up vendor/sponsor booths (if applicable)
Food & Beverage Station
Help distribute sponsored lunch and refreshments. Ensure food stations remain clean and stocked Manage any dietary restrictions or special accommodation
Activity & Workshop Support
Assist with hands-on activities, breakout sessions, or interactive workshops Distribute materials and help facilitate smooth transitions between sessions Support workshop leaders with participant engagement
Registration & Check-in
Greet attendees warmly and check them in Distribute event wristbands, name tags, or materials Manage guest lists and direct attendees to the right areas
Social Media & Photography Crew
Capture high-quality photos & videos of the event. Post real-time updates on social media (if applicable) Assist with livestreaming or behind-the-scenes content
Giveaway Helpers
Distribute and collect raffle entries Assist with prize distribution and winner announcements Ensure a fair and organized giveaway process
Event Flow & Logistics Team
Speaker & Panel Support
Guest Services & Hospitality
Help direct foot traffic and ensure smooth event flow Manage crowd control and safety measures Assist with line management for key attractions
Help coordinate speaker/panelist arrivals Ensure microphones, presentation materials, and seating are ready. Assist with Q&A sessions or audience engagement activities
Provide directions and answer attendee questions. Ensure guests feel welcomed and supported Assist with seating, VIP areas, or reserved section
Cleanup & Breakdown Team
Help with post-event cleanup Pack up materials and remove decorations Ensure the venue is left in excellent condition
Data Collection Team
Purpose: This team will help collect, organize, and analyze data from participants before and after the event to measure its effectiveness and impact.
Roles & Responsibilities:
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Team A: Pre-Test Data Collectors (Before the Event Starts)
✅ Distribute pre-test surveys to attendees upon arrival (digital or paper)
✅ Assist attendees in understanding and completing the survey
✅ Ensure responses are collected and logged in an organized manner
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Team B: Post-Test Data Collectors (End of the Event)
✅ Distribute post-test surveys before attendees leave
✅ Encourage participants to complete surveys for accurate feedback
✅ Ensure data is collected efficiently and securely
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Your role in collecting pre- and post-event data is crucial to improving our programs and securing future funding.